Please join us tomorrow for our workshop on salvaging flood-damaged art and collections!
The Heritage Emergency National Task Force (HENTF) has distributed the following information to its members, LA and TX state cultural agencies, state and regional museum/library/archives associations, and the two state emergency management agencies. This is especially meant for those of you in LA and TX, but all of us need to be aware of what could potentially become a significant event.
Please share the following information with your constituents in Louisiana and Texas, and ask them to pass it along:
According to the National Hurricane Center, tropical storm Harvey’s remnant is forecast to regain tropical cyclone strength in the next day or two. Once Harvey starts affecting the Texas coast, up to ten inches of rain will be possible over the next week. The system is expected to bring prolonged periods of heavy rainfall and flooding across portions of Texas and southwest Louisiana. There is the potential for storm surge and tropical-storm or hurricane-force winds across portions of the Texas coast from Friday through the weekend.
As Harvey approaches Texas and Louisiana, it’s important that individuals and cultural institutions in these states prepare:
· Track the storm via the National Hurricane Center, http://www.nhc.noaa.gov/.
· Gather your staff and review your disaster plan today. No disaster plan? Put that at the top of the to-do list once the storm passes (and hope you didn’t need it this time).
· If you have a disaster plan, make sure everyone has a printed copy to take home. An electronic version may be useless if you lose power.
· Make sure staff, volunteer, and board contact lists are up to date. Determine how you will communicate with one another before, during, and after the storm.
· Make sure your insurance and disaster recovery vendor contact information is readily available.
· Back up electronic records and store the back-ups off-site or in the cloud.
· Secure outdoor furniture, bike racks, book drops, signage, etc. – anything that can become a projectile in strong winds.
· Move collections that are in areas vulnerable to flooding (i.e., the floor, the basement) or susceptible to rain (near windows or under roofs) out of harm’s way.
· If you have time, cut lengths of plastic sheeting to be able to throw them over shelves, cabinets, or equipment should the building envelope be compromised.
· Know the location and shut-off procedures for water, electricity, and gas.
· Review individual or family plans. You’ll feel better attending to your organization knowing that your loved ones are safe.
· Download the FEMA mobile app for disaster resources, weather alerts, and safety tips. The app (available in English and Spanish) provides a customizable checklist of emergency supplies, maps of open shelters and recovery centers, disaster survival tips, and weather alerts from the National Weather Service. The app also enables users to receive push notifications reminding them to take important steps to prepare their homes and families for disasters. https://www.fema.gov/mobile-app
· Download the free ERS: Emergency Response and Salvage app, based on the Emergency Response and Salvage Wheel, http://www.conservation-us.org/emergencies/ers-app.
· For tips on what to do before, during, and after a hurricane, go to https://www.ready.gov/hurricanes.
· Keep this 24/7 hotline number handy: 202.661.8068. The National Heritage Responders, a team of trained conservators and collections care professionals administered by the Foundation of the American Institute for Conservation, are available 24/7 to provide advice.
· Download FEMA’s “After the Flood: Advice for Salvaging Damaged Family Treasures” fact sheet, with tips and resources for individuals and institutions, https://www.fema.gov/media-library/assets/documents/113297.
· Familiarize yourself with the disaster declaration process in case one is declared for your state, https://www.fema.gov/disaster-declaration-process.
· For Texans, visit the Hurricane Awareness page of the Texas Department of Public Safety, https://www.dps.texas.gov/…/ThreatAw…/hurricaneAwareness.htm.
· For Louisianans, visit the Emergency Event: Tropical Storm Harvey page, http://emergency.louisiana.gov/.
All the best,
Administrator, Heritage Emergency National Task Force
Office of Environmental Planning & Historic Preservation
Federal Insurance and Mitigation Administration
FEMA | DHS
We invite you to attend a TX–CERA workshop on SAFETY TRAINING FOR MUSEUM, LIBRARY AND ARCHIVES PROFESSIONALS
TX–CERA will host this 1-day workshop on Monday, July 24th at the MFAH in Houston, Texas to instruct Cultural Heritage professionals in safely responding to disasters such as fire and floods that threaten collections and historic sites. Expert trainers from The University of Texas Health Science Center at Houston (UTHealth) School of Public Health and the UTHealth Safety, Health, Environment and Risk Management Program will team up with members of TX–CERA to conduct this intensive one-day workshop on the topic.
Introduction to Emergency Preparedness for Performing Arts Organizations
Date & Time: 6/29/17 2:00 PM – 3:30 PM ET
Localized emergencies, regional disasters, and catastrophic events can have a devastating impact on performing arts organizations where even a brief loss of business can threaten sustainability. This free 90 minute webinar will provide an introduction to why emergency preparedness is critical to protect your organization from external risks and internal vulnerabilities. These include human caused and natural crises. You will learn the typical process and contents of a plan, and receive information about resources to help with planning.
This webinar is appropriate for attendees representing large and small performing arts organizations as well as those with and without their own performance facilities. Executive and management staff will find this webinar useful, as well as H.R., finance, communications, marketing, technical, and front-of-house staff.
Instructor: Tom Clareson
Tom Clareson is Project Director of the PAR project, funded by the Andrew W. Mellon Foundation to help performing arts organizations nationwide learn how to protect their assets, sustain operations, and be prepared for emergencies. He also serves as Senior Consultant for Digital & Preservation Services at LYRASIS, consulting and teaching on preservation, disaster preparedness, digitization, digital preservation, special collections/archives, remote storage, funding, strategic planning, and advocacy for libraries, archives, and museums.
Instructor: Steve Eberhardt
Steve Eberhardt is the Project Coordinator of the PAR project. Steve has coordinated collaborative grant-funded projects at LYRASIS for 20 years, including a 2006-2008 Andrew W. Mellon Foundation-funded grant that assisted academic libraries in their recovery from Hurricanes Katrina and Rita. His most recent project provided training, grants, and consultations to preserve photographic and audiovisual collections at Historically Black Colleges and Universities.
This session is the first in series presented by the PAR project. Other topics in this series will include Risk Assessment, Business Continuity Planning, Disaster Networks, and Venue Safety.
The PAR project is funded through a generous grant from The Andrew W. Mellon Foundation.
Performing Arts Readiness project
- Setting Up Governance Structures and Creating Mutual Aid Agreements
- Working with Volunteers
- Navigating Public Assistance After a Disaster
- Exercise without Leaving Your Seat: Practicing the Incident Command System at the Institutional Level
- Crisis Communications
- Best Practices for Seeking Funding
Connect using this link: https://www.youtube.com/user/aiconservation